4 techniques that will lead you closer to your goals and make your work time more productive
We all struggle with using our time effectively. The importance of having a well-balanced relationship between work and personal life can’t be overstated, and it is exactly because you can’t be working 24/7 that we decided to teach you these fool-proof ways to make sure that the time that you do spend working is not only productive; but also leads you towards the direction of your goals.
Make a step by step daily tasks list
Simply having a goal you are hoping to reach is not enough. You need to have an action plan which specifies your monthly, weekly and daily tasks. No matter how good of a memory you have chances are that with the heavy flow of work and responsibilities the average person has, you will forget what you have to do and end up rushing through and half-assing your tasks. The best way to ensure that this doesn’t happen and that you are on top of your tasks every day is to make a list and scratch away as you complete them. Repeat the process daily. Taking this approach will not only mean the day goes by a lot quicker, but also that all your hours are productive and that you are not wasting any time procrastinating.
Track how long it takes you to complete your tasks
It’s all fine and good to have your task list at hand, but how do you make sure that you aren’t overloading it and putting in way too many things for the span of the work day? This is where knowing how long it will take you to complete each of your daily responsibilities comes in. Take notes through a span of one or two weeks and see how long it takes you to complete your tasks, then, using that as a guideline, you can not only draft much more realistic task lists which you can actually complete; but you will also be able to challenge yourself and see if you can cut down some of that time, and to keep track of your progress through time. Doing this will optimise your work time, have you jumping straight to leisure faster, and reaching your goals even quicker.
Put that phone away
Let’s fess up: how many times do you reach for that phone while having a procrastination moment? Is checking your Instagram feed the last thing you do before bed and the first thing you do after waking up? If you want to make your work more productive and effective you are going to want that phone away. In the age of social media, and having access to everything that you could want, it’s no wonder that one of the most time-consuming activities the average person does is use their phone. While you have it within reach, it won’t only be there every time you slightly lose focus and cause you to lose more time off work than you would’ve originally; but it will also be a temptation telling you to just open it for a few minutes which quickly turn into half an hour. Try starting your day with meditation, or a quick yoga routine to improve focus, and replace your phone with a bottle of water on your work desk, then all you have to do is sit back as you watch your days become more productive and your goals more achievable.
No more multi-tasking
It might sound surprising to read this technique in an article about using your time more effectively, but you would be equally surprised if you realised the amount of time that is wasted when you are not engaged with your tasks, especially meetings. To make sure that you are getting the most out of these time-consuming tasks and that you don’t have to re-do them because you were too busy trying to kill two birds with one stone- let go of the multi-tasking for a minute and remain engaged. Take notes, revise them, make sure that you understood what you are doing and why you are doing it, and that you have done it to the best of your abilities within the allocated time. You are not only more likely to be confident in the work you are doing, but you might also be more informed to carry out the next task on your list, which will pay off more in the end.
If you follow these proven techniques you will be reaching that finishing line faster than you thought you would and learning to use your work time more productively! If you are meanwhile interested in more content like this, follow us on our social media pages for updates on new blog posts and for more short-form content.